Graphics Operator can be an excellent addition to your team

A Graphics Operator is responsible for ensuring that the PowerPoint and keynote content looks its best and plays at the correct time during your event. Key duties of the graphics operator include: 

  • Running the PowerPoint and keynote content during the event
  • Editing the content, including correcting aspect ratios and formats to present it on the screen
  • Creating custom content such as graphs and graphics
  • Organizing content from multiple sources
  • Preparing content in the correct queue order from the content management system
  • Supporting the V1 and V2 video engineers as needed

The graphics manager/operator can typically be found backstage or in the speaker ready room to assist the presenters with any final changes to their content before they hit the stage. 

Hire gfx support for your video engineer

If you are planning a large event, you may want to consider hiring graphics operators to support your main video engineer. While not all events will require operators, it is a great position to add to events that have multiple speakers over multiple days with a large volume of content to manage. 

Hiring a graphics operator will allow your main video engineer to focus on video playback while your graphics operator focuses on the PowerPoint, keynote content, and any other custom graphic content that has to be displayed through the switcher. If you’re planning a large event, a graphics manager can be an important member of your team to keep everything running smoothly. 

Graphics Operators at work in an event space

Graphics Operator FAQs

Why do I need a graphics operator if I already have a video engineer?

Whether or not you need a graphics operator will depend on the complexity of your event. Your video engineer is going to get very quickly inundated if there are too many sources to switch from. If your event consists of multiple presenters over multiple days with a large volume of content to play, it is a good idea to hire a graphics manager in addition to a video engineer to ensure that all the presentations look good and are queued up to run smoothly on the day of the event. It will make for a much less stressful experience for your event staff and will reduce the chances of mistakes on the event day.

What’s the difference between playback and graphics?

Playback and graphics are both terms associated with visual content that is displayed on machines. Playback devices are only playing video content, whereas graphics devices play all other presentation content and static slides. By dedicating a separate device to video content you can reduce load times for high-resolution video content and queue it up easily.